What is a Real Property Report?
A Real Property Report (RPR) is a legal document that clearly illustrates the location of significant visible improvements relative to property boundaries. (Improvements to be shown are outlined in Part D, Section 7.6 of the Manual of Standard Practice, which can be found at www.alsa.ab.ca).
It takes the form of a plan or illustration of the various physical features of the property, including a written statement detailing the surveyor’s opinions or concerns.
It can relied upon by the Buyer, the Seller, the Lender and the Municipality as an accurate representation of the improvements on your property.
Who needs a Real Property Report?
Property Owners, to be informed of:
- The locations of improvements within the property boundaries,
- Any encroachment from adjacent properties, and
- Property compliance with municipal requirements.
Property Purchasers, to be informed of:
- The boundary and improvement locations of the property, and
- Any problems relating to the property boundaries.
Municipalities, to assist them:
- In determining compliance with bylaws and fire codes, and
- In the planning and development process.
Property Sellers (Vendors), to provide:
- Protection from potential future legal liabilities resulting from problems related to the property boundaries and improvements.
Mortgage Lenders, to be informed of:
- Conformance of improvements with municipal bylaws, and
- Problems that may have to be resolved prior to registration of the mortgage.
- Provide a visual representation of the property for sale,
- Meet requirements of the real estate listing/ purchase contract, and
- Have information to avoid delays in completing property transactions when a Real Property Report is arranged early in the sales process.
How does a Real Property Report protect you?
Purchasing a property may be the largest financial investment you ever make. With a Real Property Report, owners are aware of any boundary problems. They know whether their new home is too close to the property line, or part of their garage is on the neighbor’s land, or vice versa.
“Good boundaries make good neighbors!”
Since legal complications may occur if a sold property fails to meet requirements, a Real Property Report protects the Seller.
How does municipal compliance protect you?
A Real Property Report is necessary to determine compliance with municipal bylaws.
A municipality reviews and endorses the Real Property Report and indicates if the improvements meet the requirements of the local bylaws. The property owner can then resolve any outstanding issues identified by the municipality. Early preparation of a Real Property Report significantly speeds up the process of selling a property.
How long is a Real Property Report valid?
The Real Property Report is a “snapshot” of the property on the date of the survey. Changes are often made to improvements on the property or adjoining properties. These may be new or modified fences, decks, driveways, garages or other features. Only an updated Real Property Report can show their location relative to property boundaries. Changes to your title will also be shown. In many cases, it is more economical to update an existing Real Property Report. As a service to the public, the ALSA has initiated a RPR index for Alberta. Go to www.rprindex.ab.ca to enter any address to see which survey firms have performed an RPR on the property. Please note that this service is voluntary and not all land surveyors register their records with the RPR index.
It can be relied upon… as an accurate representation of your property
Your Real Property Report will show:
- Legal description of property and municipal address (A),
- Dimensions and directions of all property boundaries (B),
- Designation of adjacent properties, roads, lanes etc (C),
- Location and description of all relevant improvements situated on the property together with dimensions and distances from the property boundaries (D); for a list of the improvements which must be shown, refer to Part D, Section 7.6 of ALSA’s Manual of Standard Practice, which can be found at www.alsa.ab.ca
- Other significant improvements (E),
- Right-of-way or easements as noted on the title to the property at the date of the survey (F),
- Location and dimension of any visible encroachments onto, or off of, the property (G),
- A duly signed certification and opinion by an Alberta Land Surveyor (H),
- Copyright (I),
- Permit Stamp (J) (where applicable), and
- A municipality may request additional information.
How is a Real Property Report prepared?
A registered Alberta Land Surveyor is the only individual who can legally prepare a Real Property Report. A valid Real Property Report must bear the original signature and permit stamp of the Alberta Land Surveyor. In preparing a Real Property Report, an Alberta Land Surveyor will:
- Search the title of the subject property;
- Search all pertinent encumbrances registered against the title of the subject property,
- Search all plans related to the location of the boundaries of the subject property,
- Perform a field survey to determine the dimensions of the property and location of improvements, and
- Prepare a plan (diagram) reflecting the results of the field survey and title research.
How much does a Real Property Report cost?
The amount of work to prepare a Real Property Report varies between properties. Lot size and shape, number of buildings, natural features, age and availability of the property boundary information all affect the cost.
A Real Property Report is only a small portion of your total property investment and may help you avoid costly problems in the future.
A Real Property Report does not include replacement of any property corner posts. Arrangements can be made to have property boundaries visibly marked on the ground. It is most economical to have this additional service performed at the time of the survey. Neighboring landowners occasionally share the cost because of the mutual benefit of the Real Property Report and marking of boundaries. At Typical Residential report costs around $500.00 and up.
Alberta Land Surveyors’ Association – who are Alberta Land Surveyors?
Alberta Land Surveyors are professionals – current standards require a university degree followed by an articling period and a series of professional examinations. Land Surveyors are governed by provincial law with a mandate to protect the public’s interest in matter of real property boundaries. Additionally, they must be registered with the Alberta Land Surveyors’ Association. An extensive practice review program ensures surveyors maintain high professional standards.
An Alberta Land Surveyor if fully responsible for the accuracy of the information in a Real Property Report. Land Surveyors carry professional liability insurance as added protection for the consumer.
We have provided the names of 3 firms at the bottom of this document. Names of the local Alberta Land Surveyors are found in the “Yellow Pages” under “Surveyors – Alberta Land”. Or you may Google “Calgary Land Surveyor RPR” . For a province wide list, call the Alberta Land Surveyors’ Association or visit their website at www.alsa.ab.ca
Benefits of a Real Property Report:
- Problems are identified and can be resolved before a sale is finalized,
- Owners know accurate locations and dimensions of buildings, improvements,rights-of-way and encroachments relative to boundaries of their property,
- Purchasers know the physical dimensions of the property,
- Financing usually require verified survey information,
- Property transactions are simplified, and
- Development and building permits require boundary information.
This summary contains general information only. For current Real Property Report standards contact the Alberta Land Surveyor’ Association, or visit www.alsa.ab.ca
The current Real Estate Purchase Contract states that:
10.1 The seller or seller’s lawyer will deliver normal closing documents to the buyer’s lawyer upon reasonable trust conditions consistent with the terms of this contract, including delivery within a reasonable time before the Completion Day to allow for confirmation of registration of documents at the Land Titles Office, obtain the advance of mortgage financing and verify the transfer of other value items.
10.2 Closing documents will include and RPR showing the current improvements on the Property according to the Alberta Land Surveyors’ Association Manual of Standard Practice, with evidence of municipal compliance or non-conformance and confirming the seller’s warranties about the land and buildings. This obligation will not apply if there are no structures on the land. The buyer or buyer’s lawyer must have a reasonable time to review the RPR prior to submitting the transfer documents to the Land Titles Office.
The current Real Estate Listing Contract states that:
6.1 During this agreement you must:
(a) provide us with a real property report showing the current state of improvements on the property according to the Alberta Land Surveyors’ Manual of Standard Practice, with evidence of municipal compliance or non-conformance, within ten days of signing this agreement, unless the property is a conventional condominium. Not having this real property report may result in problems on closing or rescission of the purchase contract.
So what does the Mean:
The Seller must provide to the Buyer a current Real Property Report. This should be ordered before listing the property for sale or as soon as possible after listing the Property For Sale.
If there are issues with the placement of improvements (Buildings, Fences, Decks Balconies, Side Walks, Retaining Walls), it is better for the seller to understand the problems and deal with them before closing date.
If you have an existing RPR report and it is not current – meaning too old, or there have been additional improvements to the property since the RPR was completed, you may be able to get your existing Real Property Report updated. Call the original Survey Company (name should be on the Original Document) that completed the report and ask if they can update it (tell them what has changed); at the same time get a price quote. They will need the street address and possibly a Job Number off of the original.
Typically, the report is good for 10 years with no changes.
If your original document is called a Land Survey or anything other than a Real Property Report, you will need a new one.
Calling a Land Survey Company (see numbers below):
If you need a new report call a couple of local survey companies and request:
1) Price quote for the RPR (minimum of at least 3 Large Size copies)
2) Ask for an estimated time of completion (sooner the better)
3) Ask if they would be willing to take it to City Hall for a compliance review
4) Ask the price for the them to take it to the City (their fees and City’s Fee)
Evidence of Municipal Compliance
The purchase contract also states “with evidence of municipal compliance”. What this means, is that the City must also Review, Accept and Stamp the Real Property Report.
A Certificate of Compliance is a confirmation from The City of Calgary that the locations of structures on a property comply with the Land Use Bylaw . This is confirmed on a Real Property Report prepared by an Alberta land surveyor. It does not regulate or enforce any building code requirements or serve as a confirmation of permit history on a property.
A Certificate of Compliance is usually required by lending agencies or lawyers in the sale of a property and/or mortgage approval to protect their clients’ investments. Standard real estate purchase contracts often require the vendor to obtain a compliance certificate. A Certificate of Compliance is not a legislative requirement, but rather a service provided by The City of Calgary.
A Certificate of Compliance request can be submitted online at https://www.edmonton.ca/programs_services/service-compliance-residential-commercial.aspx
Digital Submissions for a certificate of compliance can only be processed if the digital file submitted was created, digitally signed, and secured by a Licensed Alberta Surveyor. Scanned copies of RPRs are not acceptable.
Alternatively, either the seller or the Survey Company, can take 3 Large copies of the Report to the City (3rd floor of the City of Calgary Municipal Building; in many cases the process can be completed while you are at the customer service counter. You may also drop off RPRs at the permit pickup counter or mail them to City of Calgary, Compliance Services 8108, Box 2100, Station M, Calgary, Alberta T2P 2M5; drop offs and mail-ins must be accompanied by a cheque for payment and can take up to 10 business days for processing.)
In most cases the survey company should be able to identify any problems on the RPR in advance of taking it to the city. If there are problems, you may want to fix them first before requesting Municipal Compliance. Let say, you need to remove a retaining wall to correct a problem. After the repair, the survey company would need to go back and resurvey, then reprint the report before applying for City Compliance. Please speak to our team and/or your Lawyer for clarification if the initial survey shows problems.
If you choose to have the survey company complete the Municipal Compliance portion for you, you should instruct them not to apply for compliance if there are problems shown on the RPR, before disusing it with your lawyer.